Preview files [TF CC]

Owned by Miguel Jesus
Last updated: Sept 05, 2024
4 min read

Learn how to preview files on Confluence with the Team Files app.

About the preview

On this page, we'll cover the different ways to preview your files on Confluence using the Team Files app, expanding the topics on the page about the file manager.

The Team Files app lets you preview files in the file manager and the attached files and folders on pages. It supports the most common Office file formats, PDFs, and popular image formats.

This way, your Confluence pages can easily serve as your one source of truth, with content that is always accessible and updated.

Preview files on the file manager

 

TF-CC-preview 1.png

  1. Preview click area

  2. Preview button

When using the File Manager, you can preview your files' content by clicking the icon or name of the file you want with the full-screen preview. You can also use the “Preview” button to open the preview. The options available vary slightly depending on the kind of file.

Documents preview in full-screen

TF-CC-preview 2 document.png

  1. Return to the file manager 

  2. Document information

  3. Enter edit mode

  4. Download

  5. Open in [Storage]

PDF documents preview in full-screen

  1. Return to the file manager 

  2. Document information

  3. Download

  4. Open in [Storage]

  5. Toggle sidebar with document outline

  6. Zoom controls

Images preview in full-screen

  1. Return to the file manager 

  2. Document information

  3. Download

  4. Open in [Storage]

  5. Zoom controls

Preview files and folders on your pages

Using the Team Files app, you can attach files and folders to your Confluence pages with the macro and preview them when the page is published.

  1. Disclosure button 

  2. Document info

  3. Context menu

  4. Edit document

  5. Preview

The full-screen preview for the files attached works the same way as described for the file manager. Click the icon or name of the file you want to open the preview.

Another option exclusive to the preview in pages is to view the content inline without hiding your page. By default, every attached file and folder is displayed in a collapsed view to save screen space. You can expand each file by clicking the disclosure button on the left to preview its content. 

You can expand attached folders similarly to see their content quickly and even navigate sub-folders. You can also preview the files' contents inside the attached folder by clicking the name to open the full-screen preview.

  1. Disclosure button 

  2. Edit document

  3. Download

  4. Open in [Storage]

  5. Sign out

  1. Disclosure button 

  2. Open in [Storage]

  3. New folder

  4. Sort

  5. Sign out

It's possible to make the expanded view the default in the Admin settings [TF CC] or customize an individual macro view.

Upload a file to an attached folder

When you have an attached folder on your page, you can drag and drop a file from a local folder to upload it there. Doing this will save the file in the storage place containing the connected folder, helping you build your single source of truth.

Depending on the size of the file, it may take a few moments for it to become available in the app.

Supported file formats for preview

  • Images: GIF, JPG, JPEG, and PNG

  • PDF documents (including password-protected files) 

  • Microsoft Office documents: DOC, DOCX, DOCM, XLS, XLSX, XLSM, XLSB, PPT, PPTX, PPTM, PPS, PPSX and PPSM

  • Microsoft Office templates: DOT, DOTX, DOTM, POT, POTX, and POTM

  • Microsoft Visio files: VDW, VSD, VSDX

  • Open Office documents: ODT, ODS, and ODP

  • Google documents, sheets, and slides

  • Rich text documents (RTF)

  • iWork files: Pages, Keynote, and Numbers on Box (Requires “Replicate Storage Permissions“ and iWork for Box turned on)

  • Videos: MP4, MOV, and WEBM1

1 Partial support for WEBM, some browsers like Safari don’t support it.

Preview of unsupported files

  1. Return to the file manager 

  2. Document information

  3. Download

  4. Open in [Storage]

The Team Files app can preview many popular file types, but not all of them. When you try to preview a file type not specified above, the preview window will open with the message "No preview available" and a "Download" button so that you can open it with your desktop apps.

Wrap up 

That's all about previewing files. Did you know you can edit documents attached to your pages or create new documents in the file manager? 

If you still have questions about the topics covered on this page, visit our support portal and send them to us. Our team is always happy to help.