Preview files [TF CD]
- Miguel Jesus
Learn how to preview files on Confluence with the Team Files app.
About the preview
On this page, we'll cover the different ways to preview your files on Confluence using the Team Files app, expanding the topics on the page about the file manager.
The Team Files app lets you preview files in the file manager and the attached files and folders on pages. It supports the most common Office file formats, PDF’s, and popular image formats.
This way, your Confluence pages can easily serve as your one source of truth, with content that is always accessible and updated.
Preview files on the file manager
Preview click area
Preview button
When using the File Manager, you can preview your files' content by clicking the icon or name of the file you want with the full-screen preview. You can also use the “Preview” button to open the preview. The options available vary slightly depending on the kind of file.
Office files preview in full-screen
Return to the file manager
Document information
Enter edit mode
Download
Open in [Storage]
PDFs preview in full-screen
Return to the file manager
Document information
Download
Open in [Storage]
Toggle sidebar with document outline
Zoom controls
Images preview in full-screen
Return to the file manager
Document information
Download
Open in [Storage]
Zoom controls
Preview files and folders on your pages
Using the Team Files app, you can attach files and folders to your Confluence pages with the macro. When the page is published, you can preview the attached files and folders.
Disclosure button
Document info
Edit document
The full-screen preview for the files attached works the same way as described for the file manager. Click the icon or name of the file you want to open the preview.
Another option exclusive to the preview in pages is to view the content inline without hiding your page. By default, every attached file and folder is displayed in a collapsed view to save screen space. You can expand each file by clicking the disclosure button on the left to preview its content.
You can expand attached folders similarly to easily see their content and even navigate sub-folders. You can also preview the files' contents inside the attached folder by clicking the name to open the full-screen preview.
It's possible to make the expanded view the default in the Admin settings
Upload a file to an attached folder
When you have an attached folder on your page, you can drag and drop a file from a local folder to upload it there. Doing this will save the file in the storage place containing the connected folder, helping you build your single source of truth.
Depending on the file's size, your file can take a few moments to become available in the app.
Supported file formats for preview
Images: GIF, JPG, JPEG, and PNG
PDF documents (including password-protected files)
Microsoft Office documents: DOC, DOCX, DOCM, XLS, XLSX, XLSM, XLSB, PPT, PPTX, PPTM, PPS, PPSX and PPSM
Microsoft Office templates: DOT, DOTX, DOTM, POT, POTX, and POTM
Microsoft Visio files: VDW, VSD and VSDX
Open Office documents: ODT, ODS, and ODP
Google documents, sheets, and slides
iWork files: Pages, Keynote, and Numbers on Box (Requires “Replicate Storage Permissions“ and iWork for Box turned on)
Rich text documents (RTF)
Preview of unsupported files
Return to the file manager
Document information
Download
Open in [Storage]
The Team Files app can preview many popular file types, but not all of them. When you try to preview a file type not specified above, the preview window will open with the message "No preview available" and a "Download" button so that you can open it with your desktop apps.
It's possible to disable the download option when you share a file by restricting the permissions.
Wrap up
That's all about previewing files. Did you know you can also edit documents attached to your pages or create new documents in the file manager?
If you still have questions about the topics covered on this page, visit our support portal and send them to us. Our team is always happy to help.