ikuTeam Office for Jira Dashboard
Let's learn how to manage, track, and create documents across your Jira spaces using the centralized dashboard in ikuTeam Office for Jira.
About the Workspace Overview
The Workspace Overview dashboard is the central hub for your document management. It gives you a high-level view of all document activity, so you can track recent changes, jump to your most-used spaces, and create new content without navigating through multiple Jira spaces.
How to use the dashboard
Open the app. Select ikuTeam Office for Jira from your Jira sidebar or the "Apps" menu.
Monitor updates. Check the Recent Activity section to see what your team has been working on.
Create or insert documents. Create a new file or upload an existing one to your Jira work items on the go.
Access files. Use the Recent Files or My Files lists to jump back into a document you or your team were recently working on.
Dashboard sections
The dashboard is divided into four sections to help you stay organized and informed.
Active Spaces
Lists the collaborative spaces where you are currently active, so you can navigate quickly to the contexts where your work happens.
Total Active Spaces: the number of spaces you have access to.
Space List: direct links to your most relevant spaces.
Recent Activity
A snapshot of the collaboration happening across your entire organization.
Activity Metric: the total number of documents updated in the last 24 hours, so you can gauge team momentum at a glance.
Recent Files
A detailed history of document changes across the workspace.
File Tracking: see which files were modified, where they live, and who last worked on them. It also shows which files people are reading.
Quick Actions:
Preview: open a view of the file content instantly.
View in Context: go straight to the Jira work item where the file is attached.
My Files
A personalized history of your own document activity. While Recent Files shows team-wide updates, this section filters the history to just the files you've worked on, so it's easy to pick up where you left off.
Personalized History: track your own recent changes, including which files you've edited and when.
Individual Metrics: a quick summary of your recent document activity.
Quick Actions:
Preview: open your document instantly to check your last changes.
View in Context: jump directly to the Jira work item where your file is located.
Dashboard actions
At the top of the dashboard, you have immediate access to document creation and management.
Create new document
Create a new Word, Excel, or PowerPoint file on the go, and attach it to a work item using a text or JQL search.
Upload existing document
Quickly insert existing files from your local machine into Jira work items. Just search for the work item you want to attach the file to, using a text or JQL search.
Wrap up
The Workspace Overview dashboard simplifies how you work with documents by bringing everything into one view in Jira.
If you have questions about managing your workspace, contact our support team. Our team is always happy to help.