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Administrators can adjust how the Team Files app works to meet your team's needs and comply with company policies. |
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As the name implies, these settings are only visible to users with Administrator privileges. All the settings on this page are accessible by entering Confluence settings and then clicking on the "Team Files" “Team Files” link on the sidebar under the "Configuration" “Configuration” section.
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Administrators can easily restrict the usage of specific storage places to ensure that the usage use of the Team Files aligns with the company policies.
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The options to connect clouds may be different differ depending on the app you installed. Example: Dropbox or Google Drive dedicated apps. |
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Disable a storage place for all users
Click the "Places" “Places” tab on the Team Files settings page
Click the switch on the storage places you want to disable
The switch changes to the off position to indicate the storage place was disabled, and users can no longer connect folders from that storage place.
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What happens to places the users connected before the Admin disabled them?If a user connected a folder from a storage place that the Admin later disables, it is blocked inside the Team Files app. All connected folders from that place are blocked too, and if there are attached folders and files from a blocked storage place, the content won't won’t be visible, and they'll they’ll display a warning mentioning the Admin blocked the access. |
Re-enable a storage place for all users
Click the "Places" “Places” tab on the Team Files settings page
Click the switch on the disabled storage place you want to re-enable
The switch changes to the on position to indicate the storage place is enabled, and users can connect folders from that storage place again.
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The Team Files app simplifies the authentication by default, favoring ease of use with simplified permissions. Admins can require users to authenticate with an account with access to connected folders to control better control how files are shared, viewed, and edited.
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Keep in mind that this option requires users to sign in to each connected folder to view and edit the files , so to apply the correct permissions are applied to each user. Learn more
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This setting replaces the previous “Permissions for editing documents on SharePoint and OneDrive” setting. |
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Applying
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“Require Authentication”
Click the "Authentication" “Authentication” tab on the Team Files settings page
Click the toggle to turn on the option.
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Changing this setting saves automatically and applies immediately. |
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Deactivating
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“Require Authentication”
Click the "Authentication" “Authentication” tab on the Team Files settings page
Click the toggle to turn off the option.
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By default, the files and folders attached to Confluence pages appear in the collapsed view to use less space on the screen. It's It’s easy to preview the file by clicking the arrow to open the expanded view.
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Select the default way to display the attached documents and folders on your pages
Click the "Preview" “Preview” tab on the Team Files settings page
Click the desired option
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Allowed Spaces
By default, all spaces can use the Team Files app is available to be used in all spaces. It’s accessible with a link on the space sidebar and as a macro on pages to attach files and folders.
However, an Admin can specify which Confluence spaces can use the Team Files app. When a space doesn’t have Removing the permission to use the app , hides the file manager and the macro are hiddenfor that space.
In the "Spaces" “Spaces” tab, you can see the current settings. There There are three main options that you can select from the drop-down menu:
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Disabling the Team Files app on space already using it hides the file manager link and all the attached files and folders to issues. The attachments will be there reappear if the app is re-enabled. |
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Space owners can also toggle on/off the Team Files app, as long as allowed by the adminAdmin allows. |
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Allowed users and groups
By default, all users and groups can use the Team Files app can be used by all users and groups. It’s accessible with a link on the project sidebar and as a macro on pages to attach files and folders.
However, an Admin can specify which users and groups can use the Team Files app. When someone doesn’t have permission to use the app, the file manager and the macro are blocked.
In the "Users & Groups" tab, you You can see the current settings . There in the “Users & Groups” tab. There are three main options that you can select from the drop-down menu:
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It is the default option and means that every user and group has can access to the Team Files app.
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Option 2: Everyone can use the app, only selected users and groups can connect folders
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On this page, you learned about all the Admin settings available at the moment. As we introduce new features, we'll also . We’ll add more Admin settings as needed when we introduce new features.
If you still have questions or require other global settings, visit our support portal to send us your questions or feature requests. Our team is always happy to help.
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