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Administrators can adjust how the Team Files app works to meet your team's needs and comply with company policies. |
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About the Administrator Settings
As the name implies, these settings are only visible to users with Administrator privileges. All the settings on this page are accessible by entering Confluence settings and then clicking the "Team Files Settings" link on the sidebar in the "Configuration" section.
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Allowed storage places
By default, users can connect folders from all the storage places supported by the Team Files app.
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The options to connect clouds may differ depending on the app you installed, like Dropbox or Google Drive dedicated apps. |
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Turn off a storage place for all users
Click the "Storage Places" section on the Team Files settings page;
Click the switch on the storage places you want to turn off;
The switch changes, indicating users can no longer connect folders from that storage place.
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Changes to these settings are saved automatically and applied immediately. |
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What happens to places the users connected before the Admin turns them off?If a user connects a folder from a storage place that the Admin later turns off, it becomes blocked inside the Team Files app. All connected folders from that place are blocked, too. If there are attached folders and files from a blocked storage place, the content won't be visible, and a warning will appear mentioning that the Admin blocked the access. |
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Turn on again a storage place for all users
Click the "Storage Places" section on the Team Files settings page;
Click the switch on the storage place you want to turn on again;
The switch changes, indicating users can connect folders from that place again.
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Changes to these settings are saved automatically and applied immediately. |
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Replicate storage permissions
The Team Files app simplifies the authentication by default, favoring ease of use with simplified permissions. Admins can require users to authenticate with an account with access to connected folders to better control how files are shared, viewed, and edited.
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What changes
Remember that this option requires users to sign in to each connected folder to view and edit the files and apply the correct permissions for each user. Learn more
With “Replicate storage permissions” active, Admins must opt-in to enable support for public pages. Learn more
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Applying "Replicate storage permissions"
Click the "Simplified sharing (…)" section on the Team Files settings page;
Click the toggle to turn on the option “Replicate storage permissions.”
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Changing this setting saves automatically and applies immediately. |
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Deactivating "Replicate storage permissions"
Click the "Cloud storage access and permissions required" section on the Team Files settings page;
Click the toggle to turn off the option “Replicate storage permissions.”
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Changing this setting saves automatically and applies immediately. |
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Preview of attached files and folders on public pages
In a space open to unauthenticated users, they can preview files and folders attached with Team Files to public pages by default.
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Unauthenticated users can’t edit the content of Team Files macros, even if the space allows them to edit pages.
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Attachments layout options
By default, the files and folders attached to Confluence pages use a regular header and appear in the collapsed view to use less space on the screen. It's easy to preview the file by clicking the arrow to open the expanded view, which uses the width of the page and is 464px tall by default, or clicking the file name (or preview button) to open the full-screen preview.
The Admin can set different defaults for new macros in the Admin settings section dedicated to the preview options.
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Attachment header
Select the default size for the header of new macros:
Regular: The standard size for the header of attached files and folders. It shows a big icon and additional details;
Compact: Uses a smaller icon and only shows the name of the file or folder;
Hidden for files: Completely hides the file header and forces the expanded preview option. Moving the mouse over the file will show a compact header.
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Preview width
Select the default width for the preview:
Auto: The standard width for previews uses the available space;
Custom: Define a value for the width of the preview area.
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Preview height
Select the default height for the preview:
Regular: The standard height for previews (464px);
Custom: Define a value for the height of the preview area.
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Preview default visibility
Select the default behavior for the preview:
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Changes to these settings are saved automatically and applied immediately. |
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Confluence Native attachments
By default, users can preview and edit Confluence Native Attachments (i.e., files attached directly to the page using Confluence’s attachment option) with a dedicated Team Files macro. You can turn this off in the Admin settings if needed.
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Turn off Confluence Native Attachments
Select the “Confluence attachments” section in the Admin Settings;
Click the toggle to turn off the option.
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Turn on Confluence Native Attachments
Select the “Confluence attachments” option in the Team Files Admin Settings;
Click the toggle to turn on the option.
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Changes to these settings are saved automatically and applied immediately. |
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Cloud attachments
Users can use the Team Files macro to preview and edit cloud storage attachments by default. If needed, you can turn this off in the Admin settings.
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Turn off Cloud Storage Attachments
Select the “Cloud Storage attachments” section in the Admin Settings;
Click the toggle to turn off the option.
Turn on Cloud Storage Native Attachments
Select the “Cloud Storage attachments” option in the Team Files Admin Settings;
Click the toggle to turn on the option.
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Changes to these settings are saved automatically and applied immediately. |
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Allowed users and groups
By default, all users and groups can use the Team Files app. It's accessible with a link on the project sidebar and as a macro on pages to attach files and folders.
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The current settings are in the "Users & Groups" section. There are three main options that you can select from the drop-down menu:
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Option 1: Everyone can use the app (default option)
All users and groups can access the Team Files app with the default option.
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Option 2: Everyone can use the app; only selected users and groups can connect folders
Select this option if everyone should be able to use the Team Files app, but only some users and groups can connect folders.
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Adding a user or group:
Click the "Add User/Group" button, start typing to select a name, and click the "Add" button. The user or group gets access to connect folders immediately.
Removing a user or group:
Search for the user or group you want to remove, click the "Remove" button, and confirm. The option to connect folders will be hidden from the user or group immediately.
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Option 3: Only selected users and groups can use the app and connect folders
Select this option if you want only some users and groups to use the Team Files app and specify who can connect folders.
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Adding a user or group:
Click the "Add User/Group" button, start typing to select a name, and click the "Add" button. The user or group will have immediate access to the app.
Connect folder permission:
Use the toggle button to determine if a user or group can connect folders.
Removing a user or group:
Search for the user or group you want to remove, click the "Remove" button, and confirm. The app will be blocked for that user or group immediately.
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Allowed Spaces
By default, all All spaces can use the Team Files app by default. It's accessible with a link on the space sidebar and as a macro on pages to attach files and folders.
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In the "Spaces" section, you can see the current settings. There are three main options that you can select from the drop-down menu:
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Option 1: All spaces can use the app (default option)
This is the default option, meaning every space can access the Team Files app.
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Option 2: Only selected spaces can use the app
Select this option if you only want to allow the Team Files app for some spaces.
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Adding a space:
Click the "Add Space" button, start typing to select a space, and click the "Add" button. The space will have immediate access to the app.
Searching places
When searching for a specific space, please keep in mind that the Atlassian CQL search has limitations for texts that include any of these special characters: + - && || ! ( ) { } [ ] ^ " ~ * ? : \ /
If your space name includes one of these characters, you can search for the space key instead.
Removing a space:
Search for the space you want to remove, click the "Remove" button, and confirm. The app will be hidden from that space immediately.
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Option 3: The selected spaces can't use the app
Select this option if you only want to hide the Team Files app for some spaces.
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Adding a space:
Click the "Add Space" button, start typing to select a space, and click the "Add" button. The app is hidden from the space immediately.
Removing a space:
Search for the space you want to remove, click the "Remove" button, and confirm. The space will immediately have access to the app.
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Blocking the Team Files app on space using it hides the file manager link and all the attached files and folders to issues. The attachments reappear if the app is allowed again. |
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Space owners can also toggle on/off the Team Files app in the Space Settings, as long as the Admin allows. |
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Import data
If your team previously used a different ikuTeam connector app, like SharePoint or Google Connector, and upgraded to, or plans to upgrade to, the Team Files app to get the complete set of features it offers, you can import the data from the connector and use it with the Team Files app.
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When it finishes, you can check the audit log, which will show the start and finish time and how many pages were imported. If errors occur during the import process, you can repeat it.
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Wrap-up
On this page, you learned about all the Admin settings available. When we introduce new features, we'll add more Admin settings as needed.
If you still have questions or require help with other global settingsabout the topics covered on this page, visit our our support portal to and send them to us your questions or feature requests. Our team is always happy to help.
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