About the file manager

The file manager is easily accessible from the sidebar, and it's the cornerstone for all that you can do with the Team Files app. When using the macro to attach files and folders to your pages, you'll also be using the file manager, and it works the same way.

This page covers everything related to using the Team Files app, from what you can do with your files and folders to managing connected folders. Let's start with the latter since you always need at least one connected folder to use the app.

Managing connected folders

When you open the Team Files app, you'll see a list of the connected folders. You can browse and use these folders to collaborate with your team.

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Team Files app home screen:

List of folders connected to the current Confluence space.

1. Refresh folders list button

2. Connect folder button

3. Sort connected folders button

4. Folder tag button

5. Folder permissions button

6. Context menu button

7. Disconnect folder option

8. Rename connected folder

9. Open in original storage option

10. Sign out

Refresh folders list

Use the "Refresh folders list" button to update the list of connected folders and access folders your team shared with the latest permissions.

Connect additional folders

In the Getting started on Confluence Data Center page, we covered how to connect your first folder. The empty screen makes it easy to see how to do it, but you can connect as many folders as you need.

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Instructions:

1. Click the "Connect folder" button.

2. Select the storage place where the folder is, or connect a new one if needed.

3. Navigate to where the folder you want to share with your team.

4. Select the folders you want to connect by clicking the checkboxes.

5. Optional: Click the "Permissions" tab to set advanced options. By default, your team can see and edit any folder you connect. For more information, check the permissions page.

6. Click the "Connect" button.

Sort connected folders

The connected folders are ordered alphabetically by default.

You can change this by clicking the "Sort by name" button and selecting a sort of option and the order you prefer. You can sort them by name or added date. The button will always reflect your selection.

Folder tag

You can add a tag to your connected folders to help you keep them organized and easily accessible.

Adding a tag

To add a tag:

1. Click the tag button.

2. Enter a name.

3. Pick a color.

4. Click Save.

Editing a tag

To edit the tag, click the tag button again. You can change the description and color. When you’re done, click Save.

Removing a tag

To altogether remove a tag:

1. Click the tag button.

2. Click the Remove tag button.

3. Confirm the removal.

Folder permissions

You can set permissions for connected folders from the File Manager at any time by clicking the lock icon. For more information, check the permissions page.

Disconnect a folder

It's also possible to disconnect folders you no longer need. Before getting into how to do it, it's relevant to know that you're only breaking the Team Files app's link to the original storage when you disconnect a folder. All your content is safe, but any files and folders you or your team attached to Confluence pages from the disconnected folder also lose the link to the original storage and become unavailable.

Instructions:

1. Click the context menu button (look for the ··· button) on the right side of the folder you want to disconnect.

2. Click the "Disconnect" option.

3. Confirm by clicking the "Disconnect" button.

Rename connected folder

Instructions:

1. Click the context menu of the connected folder you want to rename.

2. Click the "Rename" option.

3. Enter the new name in the dialog window.

4. Click the "Save" button. All done. 

Open in original storage

1. Click the context menu of the connected folder you want to open.

2. Click the “Open in [Storage]” option.

The folder opens in a few seconds on the original storage site.