While Atlassian Confluence's Smart Links feature offers a convenient way to embed content from external sources, it has limitations regarding file management, team collaboration, and document synchronization. The Team Files app for Confluence (or SharePoint / Google Drive Connectors) extends these capabilities, enabling seamless integration, real-time collaboration, and enhanced document control, providing greater value for teams collaborating around files within Confluence. Creating one Single Source of Truth between Confluence and SharePoint/Box/Dropbox/Egnyte/Google Drive.
Below is a feature comparison between Confluence's native Smart Links and Team Files.
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Feature
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Confluence Smart Links
Team Files enhances Confluence by making file handling more robust and collaborative, offering a superior solution for teams working with cloud files daily. You can learn more here.
Feature | Team Files for Confluence |
|---|
Supported File Types
URLs, Office 365, Google Drive, Dropbox
Confluence Smart Links |
|---|
File Preview |
Limited, depends on the source
Full in-app preview of multiple file types | Limited, depends on the source |
File Management |
|---|
Basic, link and open files
Centralized repository, multiple-folder creation, file |
upload, rename, delete, and more | Basic, link, and open files |
Real-time Collaboration |
|---|
Not available
Real-time co-editing, collaboration within Confluence |
File Synchronization
No auto-sync, only opens linked files
Not supported |
Permissions Management |
|---|
Follows external source permissions
Set custom permissions for groups per |
folder within Confluence Spaces | Follows external source permissions |
Searchability |
|---|
Limited search through link metadata
Full |
search for files across all |
Offline Access
connected folders | Not supported |
Files can be synced and accessed offline through cloud services
Version Control
None
Complete file version history with restore options
Team Files enhances Confluence by making file handling more robust and collaborative, offering a superior solution for teams working with cloud files daily.
Team Files for Jira | SharePoint Connector for Jira | Cloud storage services supported | ||
|---|---|---|---|---|
Jira native attachments advanced preview layout |
| ❌ | ||
Edit native Jira attachments |
| ❌ | ||
Connect Cloud Storage Files & Folders to Issues |
|
| ||
Full file manager |
|
| ||
Folder Automation |
|
| ||
Data Residency USA/EU |
|
| ||
Privacy, GDPR, CCPA Compliance |
|
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Powerful Admin and Project level settings |
| Advanced Layouts | Define macro size, headers, expand/collapse, and more | Limited card preview |
