Team Files versus Confluence Smart Links
- Nelson Pereira
While Atlassian Confluence's Smart Links feature offers a convenient way to embed content from external sources, it has limitations regarding file management, team collaboration, and document synchronization. The Team Files app for Confluence (or SharePoint / Google Drive Connectors) extends these capabilities, enabling seamless integration, real-time collaboration, and enhanced document control, providing greater value for teams collaborating around files within Confluence. Creating one Single Source of Truth between Confluence and SharePoint/Box/Dropbox/Egnyte/Google Drive.
Below is a feature comparison between Confluence's native Smart Links and Team Files.
Feature | Team Files for Confluence | Confluence Smart Links |
|---|---|---|
File Preview | Full in-app preview of multiple file types | Limited, depends on the source |
File Management | Centralized repository, multiple-folder creation, file upload, rename, delete, and more | Basic, link, and open files |
Muilti-cloud support | Support for files and folders from SharePoint, OneDrive, Google Drive, Box, Dropbox and Egnyte | Support for SharePoint, OneDrive and Google Drive |
Real-time Collaboration | Real-time co-editing, collaboration within Confluence | Not supported |
Permissions Management | Set custom permissions for groups per folder within Confluence Spaces | Follows external source permissions |
Searchability | Full search for files across all connected folders | Not supported |
Advanced Layouts | Define macro size, headers, expand/collapse, and more | Limited card preview |
Team Files enhances Confluence by making file handling more robust and collaborative. It offers a superior solution for teams that work with cloud files daily. You can learn more here.