While Atlassian Confluence's Smart Links feature offers a convenient way to embed content from external sources, it has limitations regarding file management, team collaboration, and document synchronization. The Team Files app for Confluence (or SharePoint / Google Drive Connectors) extends these capabilities, enabling seamless integration, real-time collaboration, and enhanced document control, providing greater value for teams collaborating around files within Confluence.
Below is a feature comparison between Confluence's native Smart Links and Team Files.
Feature | Confluence Smart Links | Team Files for Confluence |
|---|---|---|
Supported File Types | URLs, Office 365, Google Drive, Dropbox | All major file types including Google, Dropbox, OneDrive, etc. |
File Preview | Limited, depends on the source | Full in-app preview of multiple file types |
File Management | Basic, link and open files | Centralized repository, folder creation, file versioning |
Real-time Collaboration | Not available | Real-time co-editing, collaboration within Confluence |
File Synchronization | No auto-sync, only opens linked files | Two-way sync with Google Drive, Dropbox, and OneDrive |
Permissions Management | Follows external source permissions | Set custom permissions per file or folder within Confluence |
Searchability | Limited search through link metadata | Full-text search across all integrated cloud storage |
Offline Access | Not supported | Files can be synced and accessed offline through cloud services |
Version Control | None | Complete file version history with restore options |
Team Files enhances Confluence by making file handling more robust and collaborative, offering a superior solution for teams working with cloud files daily.
Team Files for Jira | SharePoint Connector for Jira | |
|---|---|---|
Cloud storage services supported | ||
Jira native attachments advanced preview layout |
| ❌ |
Edit native Jira attachments |
| ❌ |
Connect Cloud Storage Files & Folders to Issues |
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Full file manager |
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Folder Automation |
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Data Residency USA/EU |
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Privacy, GDPR, CCPA Compliance |
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Powerful Admin and Project level settings |
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