While Atlassian Confluence's Smart Links feature offers a convenient way to embed content from external sources, it has limitations regarding file management, team collaboration, and document synchronization. The Team Files app for Confluence (or SharePoint / Google Drive Connectors) extends these capabilities, enabling seamless integration, real-time collaboration, and enhanced document control, providing greater value for teams collaborating around files within Confluence. Creating one Single Source of Truth between Confluence and SharePoint/Box/Dropbox/Egnyte/Google Drive.
Below is a feature comparison between Confluence's native Smart Links and Team Files.
Feature |
|---|
File Preview
Team Files for Confluence |
|---|
Supported File Types
URLs, Office 365, Google Drive, Dropbox
All major file types including Google, Dropbox, OneDrive, etc.
Confluence Smart Links | ||
|---|---|---|
File Preview | Full in-app preview of multiple file types | Limited, depends on the source |
File Management | Centralized repository, multiple-folder creation, file upload, rename, delete, and more | Basic, link, and open files |
Muilti-cloud support | Support for files and folders from SharePoint, OneDrive, Google Drive, Box, Dropbox and Egnyte | Support for SharePoint, OneDrive and Google Drive |
|---|---|---|
Real-time Collaboration |
Real-time co-editing, collaboration within Confluence |
File Synchronization
No auto-sync, only opens linked files
Two-way sync with Google Drive, Dropbox, and OneDrive
Permissions Management
Not supported | |
Permissions Management | Set custom permissions for groups per |
|---|
folder within Confluence Spaces | Follows external source permissions |
Searchability |
|---|
Limited search through link metadata
Full |
search for files across all |
connected folders | Not supported |
Files can be synced and accessed offline through cloud services
Version Control
None
Complete file version history with restore options
Advanced Layouts | Define macro size, headers, expand/collapse, and more | Limited card preview |
|---|
Team Files enhances Confluence by making file handling more robust and collaborative, offering . It offers a superior solution for teams working that work with cloud files daily. You can learn more here.
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