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Using the file manager [TF CC]

Using the file manager [TF CC]

You can browse the folders shared with a Confluence space, preview files, edit documents, and more on the file manager. 

About the file manager

The file manager is easily accessible from the sidebar, and it's the cornerstone for all you can do with the Team Files app. When using the macro to attach files and folders to your pages, you'll also use the file manager, which works the same way.

This page covers everything related to the Team Files app, from what you can do with your files and folders to managing connected folders. Let's start with the latter since you always need at least one connected folder to use the app.

Managing connected folders

When you open the Team Files app, you'll first see a list of the connected folders you can browse and use to collaborate with your team.

TF-CC-file-manager 1.png

Team Files app home screen:

List of the connected folders to the current Confluence space.

  1. Refresh folders list button

  2. Connect folder button

  3. Sort connected folders button

  4. Folder tag button

  5. Folder permissions button

  6. Context menu button

  7. Disconnect folder option

  8. Rename connected folder

  9. Open in original storage option

  10. Sign out

Refresh folders list

Use the "Refresh folders list" button to update the list of connected folders and access folders your team shared with the latest permissions.

Connect additional folders

In the https://ikuteam.atlassian.net/wiki/spaces/IAD/pages/3257670880 page, we covered how to connect your first folder. The empty screen makes it easy to see how to do it, but you can connect as many folders as you need.

Instructions:

  1. Click the "Connect folder" button.

  2. Select the storage place where the folder is, or connect a new one if needed.

  3. Navigate to the folder you want to share with your team.

  4. Select the folders you want to connect by clicking the checkboxes.

  5. Optional: Click the "Permissions" tab to set advanced options. By default, your team can see and edit any folder you connect. For more information, check the permissions page.

  6. Click the "Connect" button.

We recommend connecting a folder where you and your team store your documents, but you can start with a new one by clicking the "New folder" button.

SharePoint tip: If you can’t see the site where your folder is, you can use the “Find site” button and enter your SharePoint address. More info

All done. You can now use your new folder or add more using the same process. 

Sort connected folders

The connected folders are ordered alphabetically by default.

You can change this by clicking the "Sort by name" button and selecting a sort of option and the order you prefer. You can sort them by name or added date. The button will always reflect your selection.

 

Folder tag

You can add a tag to your connected folders to help you keep them organized and easily accessible.

Only the person who connected the folder can add and edit the tag.

Adding a tag

To add a tag:

  1. Click the tag button.

  2. Enter a name.

  3. Pick a color.

  4. Click Save.

All done.

Editing a tag

To edit the tag, click the tag button again. You can change the description and color. When you’re done, click Save.

Removing a tag

TF-CC-file-manager 2 remove tag.png

To altogether remove a tag:

  1. Click the tag button.

  2. Click the Remove tag button.

  3. Confirm the removal.