About the Administrator Settings

As the name implies, these settings are only visible to users with Administrator privileges. All the settings on this page are accessible by entering the “Apps” section on Jira settings and then clicking the "Google Drive Connector Settings" link on the sidebar.

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Replicate storage permissions

The Google Drive Connector app simplifies the authentication by default, favoring ease of use with simplified permissions. Admins can require users to authenticate with an account with access to connected folders to better control how files are shared, viewed, and edited. 

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What changes 

Remember that this option requires users to sign in to each connected folder to view and edit the files so the correct permissions are applied to each user. Learn more

Applying "Replicate storage permissions"

1. Click the "Simplified sharing (…)" section on the Google Drive Connector settings page;

2. Click the toggle to turn on the option “Replicate storage permissions.”

Deactivating "Replicate storage permissions”

1. Click the "Cloud storage access and permissions required" section on the Google Drive Connector settings page.

2. Click the toggle to turn off the option “Replicate storage permissions.”

Attachments layout options

By default, the files and folders attached to Jira issues use a regular header and appear in the collapsed view to use less space on the screen. It’s easy to preview the file by clicking the arrow to open the expanded view, which uses the width of the page and is 464px tall by default, or clicking the file name (or preview button) to open the full-screen preview.

The Admin can set different defaults for new issues in the Admin settings section dedicated to the preview options.

Attachment header

Select the default size for the header of attachments:

• Regular: The standard size for the header of attached files and folders. It shows a big icon and additional details;

• Compact: Uses a smaller icon and only shows the name of the file or folder;

• Hidden for files: Completely hides the file header and forces the expanded preview option. Moving the mouse over the file will show a compact header.

Preview height

Select the default height for the preview:

• Regular: The standard height for previews (464px);

• Custom: Define a value for the height of the preview area.

Preview default visibility

Select the default behavior for the preview:

• Collapsed: The standard option that hides the preview;

• Expanded: Automatically shows the preview of files and folders. This option is required when selecting the “Hidden for files” header.

Allowed users and groups

By default, all users and groups can use the Google Drive Connector app. It’s accessible through a link on the project sidebar and as a macro on pages to attach files and folders.

However, an Admin can specify which users and groups can use the Google Drive Connector app. When someone doesn’t have permission to use the app, the file manager and the macro are blocked for them.

The current settings are in the "Users & Groups" section. There are three main options that you can select from the drop-down menu: 

Option 1: Everyone can use the app (default option)

All users and groups can access the Google Drive Connector app using the default option.

Option 2: Everyone can use the app; only selected users and groups can connect folders

Select this option if everyone should be able to use the Google Drive Connector app, but only some users and groups can connect folders.

Adding a user or group:

Click the “Add User/Group” button, start typing to select a name, and click the “Add” button. The user or group gets access to connect folders immediately.

Removing a user or group:

Search for the user or group you want to remove, click the “Remove” button, and confirm. The option to connect folders will be hidden from the user or group immediately.

Option 3: Only selected users and groups can use the app and connect folders

Select this option if you want to limit the Google Drive Connector app to certain users and groups and specify who can connect folders.

Adding a user or group:

Click the “Add User/Group” button, start typing to select a name, and click the “Add” button again. The user or group will have immediate access to the app.

Connect folder permission:

Use the toggle button to determine if a user or group can connect folders.

Removing a user or group:

Search for the user or group you want to remove, click the “Remove” button, and confirm. The app will be blocked for that user or group immediately.

Allowed projects

By default, the Google Drive Connector app can be used on all projects. It’s accessible with a link on the project sidebar and a button on the issues to attach files and folders.

However, an Admin can specify which Jira projects can use the Google Drive Connector app. The file manager and the attach button are hidden when a project doesn’t have permission to use the app.

In the "Projects" tab, you can see the current settings. There are three main options that you can select from the drop-down menu: 

Option 1: All projects can use the app (default option)

It is the default option, meaning every project can access the Google Drive Connector app.

Option 2: Only selected projects can use the app

Select this option if you only want to allow the Google Drive Connector app for some projects.

Adding a project:

Click the “Add Project” button, start typing to select a project, and click the “Add” button. The project gets access to the app immediately.

Removing a project:

Search for the project you want to remove, click the “Remove” button, and confirm. The app is hidden from the project immediately.

Option 3: The selected projects can’t use the app

Select this option if you only want to hide the Google Drive Connector app for some projects.

Adding a project:

Click the “Add Project” button, start typing to select a project, and click the “Add” button. The app is hidden from the project immediately.

Removing a project:

Search for the project you want to remove, click the “Remove” button, and confirm. The project gets access to the app immediately.

Import data

If your team previously used the Team Files app and downgraded to, or plans to downgrade to, the Google Drive Connector app, you can import the data from Team Files and use it with the connector.

An Admin needs to:

• enter the admin settings;

• click the Import data section;

• Click the import button.

The importing process can take some time, depending on the size of your instance, but you don’t need to wait on the page.

When it finishes, you can check the audit log, which will show the start and finish time and how many issues were imported. If errors occur during the import process, you can repeat it.

Wrap-up

On this page, you learned about all the Admin settings available at the moment.

If you still have questions about the topics covered on this page, visit our support portal and send them to us. Our team is always happy to help.