Admin settings [GD JD]

Owned by Miguel Jesus
Last updated: Jul 19, 2024
4 min read

Administrators can adjust how the Google Drive Connector app works to meet your team's needs and comply with company policies. 

About the Administrator Settings

As the name implies, these settings are only visible to users with Administrator privileges. All the settings on this page are accessible by entering the “Apps” section on Jira settings and then clicking the "Google Drive Settings" link on the sidebar.

Replicate storage permissions

By default, the Google Drive Connector app replicates the cloud storage permissions and requires user authentication to view connected folders and preview and edit attached items.

Admins can change this to simplify sharing if specific user permissions from the cloud storage don't need to be replicated on Jira.

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Changing this setting removes connected folders in the file manager. You'll have to connect them again. If you switch to "Replicate storage permissions," attached files and folders in macros still appear, but you'll need to authenticate with the appropriate account to view the content.

Learn more

What changes 

Remember that this option requires users to sign in to each connected folder to view and edit the files and apply the correct permissions for each user. Learn more

Applying "Replicate storage permissions"

  1. Click the "Simplified sharing (…)" section on the Google Drive Connector settings page.

  2. Click the toggle to turn on the option “Replicate storage permissions.”

Changes to these settings are saved automatically and applied immediately.

Deactivating "Replicate storage permissions”

  1. Click the "Cloud storage access and permissions required" section on the Google Drive Connector settings page;

  2. Click the toggle to turn off the option “Replicate storage permissions.”

Changes to these settings are saved automatically and applied immediately.

Attachments layout options

By default, the files and folders attached to Jira issues use a regular header and appear in the collapsed view to use less space on the screen. It’s easy to preview the file by clicking the arrow to open the expanded view, which uses the width of the page and is 464px tall by default, or clicking the file name (or preview button) to open the full-screen preview.

The Admin can set different defaults for new issues in the Admin settings section dedicated to the preview options.

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Attachment header

Select the default size for the header of attachments:

  • Regular: The standard size for the header of attached files and folders. It shows a big icon and additional details;

  • Compact: Uses a smaller icon and only shows the name of the file or folder;

  • Hidden for files: Completely hides the file header and forces the expanded preview option. Moving the mouse over the file will show a compact header.

Preview height

Select the default height for the preview:

  • Regular: The standard height for previews (464px);

  • Custom: Define a value for the height of the preview area.

Preview default visibility

Select the default behavior for the preview:

  • Collapsed: The standard option that hides the preview;

  • Expanded: Automatically shows the preview of files and folders. This option is required when selecting the “Hidden for files” header.

Wrap-up

On this page, you learned about all the Admin settings currently available.

If you still have questions about the topics covered on this page, visit our support portal and send them to us. Our team is always happy to help.